That is easy... I love weddings! I love the energy and thought that go into a wedding. I love being able to help people with one of their most important life events. I am a professional who can lend an ear or offer my opinion when asked or needed. Finally, what is your peace of mind worth? Do you really want you, your mother or your mother-in-law worrying about the "what if's" like did the cake get set up correctly? Are the flowers here? Will everyone know when to walk down the aisle? Who will light the candles? What happened to our antique cake topper? If you do not want to stress about all the little things that go into your big day - the right wedding consultant is worth their weight in gold.

At Victoria Canada Weddings and Events we focus on designing stunning weddings and fabulous events. We will give you the organization and personal attention to make your wedding a one of a kind affair. With our full-service package, we handle the smallest details to create a chic, unique and stylish event where you can stop stressing and enjoy your wedding.

Services include:

• Event timeline…we customize a time table for your event to ensure that your event runs smoothly. 
• Vendor verifications and confirmations… I don’t want to have a sleepless night worrying about your vendors showing up at the right time, and neither should you!
• Creation of a Vendor information chart… all the contact information is at your fingertips
• Detailed Itineraries for Bride, Groom, Wedding Party, and all others participating in wedding- let ’s face it, when people show up on time, everything runs smoother. 
• Victoria’s coordination at your event…I work the entire event so that you get to relax and enjoy your day!
• An assistant with Victoria on the day of your event…an extra set of hands
• Binder for Bride…I’m organized and you will be too!
• Budget planning...I can work within your budget and help you prioritize your spending to make this YOUR day
• Correspondence with Wedding Party and all others participating in wedding (newsletters, emails, and phone calls - all prior to wedding day)
• Coordinating of wedding rehearsal and wedding day
• Deposit schedule for vendors
• Transportation coordination for Bridal Party…they’ll make it to the right place ON TIME!
• Assistance with speeches…we can dispel the anxiety with careful prep
• Snacks for the Bridal Party…no growling tummies at the alter
• Reception setup…no detail will be overlooked (setup of assembled table decorations, placecards, guest book, gift table, and guest favors)
• Attendance at vendor appointments
• Vendor sourcing
• Wedding design

Full Service Coordination pricing based on event.
Please contact us for a customized quote.

Additional Full Service Coordination items (such as Wedding Rehersal Dinners and Golf Outings) are billed a la carte depending on size & scope.

"More than Day-of Coordination": This package is for couples who have the grand vision for their wedding day in mind but need help turning their ideas into reality. The services in this package are designed to guide you through your planning journey and make your wedding the most memorable day of your new life together.

Pre-Wedding

First Meeting (1- 2 hour meeting at Bright Event Gallery with couple and event coordinator): The goal of the first meeting is to help you get organized and focused so that all the details of your wedding day can be addressed. At the end of this meeting you will have a clearer idea of the look and feel of your wedding day. What to expect at the first meeting:

• Discuss your vision for your wedding day and assess your budget
• Assist you in choosing vendors that are style and budget appropriate
• We will discuss décor and location details to help you create a unique event
• Evaluate and review all existing contracts
• You will receive a detailed planning timeline that will help you organize your planning efforts
• You will also be given the following paper work to be completed prior to the Mid- Meeting:
  • Day of Itinerary work sheet
  • Vendor Contact work sheet

This meeting is a great way for us to give you some peace of mind regarding planning your big day!

Mid- Meeting (Must occur at least 3 weeks prior to event. 1- 2 hour meeting at Bright Event Gallery with couple and event coordinator):

The goal of the mid-meeting is to assess your progress and wrap up any final details so that your wedding day goes as smoothly possible. What to expect at the mid-meeting:

• Review your vendor contact table
• Provide the coordinator with copies of all vendor contracts
• Verify accuracy of all contracts
• Review and adjust (if necessary) the event lay-out and timeline
• Review the seating chart for your reception

Services Provided:

• Phone confirmations for all wedding vendors completed three weeks before the wedding.
• Detailed event itineraries created for the ceremony and reception. These itineraries greatly assist Victoria Canada Weddings and Events and other vendors involved with creating a smooth flow on the day of the wedding. This itinerary will be a “master copy” submitted to the couple via email allowing the couple to distribute via email, mail or in person to any additional family members or bridal party attendants.
• Distribute event itinerary and vendor contact table to all vendors
• One hour coordination of wedding ceremony rehearsal- this includes directing the couple, wedding party and family to familiarize them with the order for the ceremony and processional

Wedding Day

• Up to 8 hours* of wedding day coordination
• Assistant to the coordinator for up to 6 hours
• Victoria Canada Weddings and Events will act as the point of contact for vendors on behalf of the bride and groom on the wedding day.
  

Ceremony:

• Early arrival to ensure set up is correct
• “Bridal Emergency Kit” items available as needed
• Coordinator serves as a liaison between Bridal Party and vendors
• Line up and queue the wedding party for a smooth processional

Reception:

• Receive deliveries and check-in vendors
• Set-up pre-assembled guest book items, alphabetized seating cards, guest favors, toasting glasses, and cake cutter.
• Serve as a liaison between Bridal Party and vendors
• Communication with banquet staff
• Guide the set up of rentals, florist, band, lighting, etc.
• Responsible for moving all gifts and envelopes at the end of the reception to a previously assigned location
• Direct the flow and pace of the reception according to the itinerary
• Communicate any changes in itinerary to vendors
• Distribute gratuities or final payments to vendors on your behalf

Ultimately, you will feel like a guest at your wedding because we allow you to relax and enjoy the day!

Total Package pricing based on event.
Please contact us for a customized quote.

*Overtime Fee: Overtime hours will be billed at $100.00 per hour.
Multiple Location Fee: One location is included in this package. Each additional location incurs a $200 per location fee.

300+ Guest Fee: if your event includes over 300 guests, a fee of $300 will be added to the package

Other available services:

• Hotel Welcome Bag assembly and delivery (custom pricing)
• Candy Bar Guest Favors custom designed for your event (custom pricing)

Thank you for considering our services to pull together your wedding day vision while allowing you to enjoy your ceremony and reception!